Applicant Screening Policies and Procedures

We appreciate your interest in renting from Grants Pass Property Management, Inc. Please review the list of criteria that we use for applicant screening, if you meet the criteria, we welcome you to apply. We will process all applications for consideration as to what we deem the best applicant, which may not necessarily be the first application received. In such cases, more than one applicant may be approvable, however only one will eventually be approved. If your application is approvable, but not the approved one for the property for which you are applying, you may apply for other available properties we have for up to 60-days, without payment of an additional application fee.

Complete Application (From every adult): Each applicant must submit an individual application with proper references. Joint applicants may provide joint references. A non-refundable application fee is required from every person age 18 or older who will be residing in the rental unit, regardless of familial status. Incomplete applications will be processed, however, applicants will be provided a list of any missing items/information. If the applicant does not provide missing items/information within the timeframe provided, the application will be declined and the application fee will not be refunded. We will accept the first qualified applicant(s).

Pets/Service Animals: We use a third-party pet/service animal screening service, PetScreening.com, to manage your animal’s information. All animals must have an active, fully completed account on Petscreening.com. If you have a pet, please make sure you have chosen a home or apartment that will allow a pet. An additional security deposit and pet rent, typically per pet, may be due (not applicable to service animals). Pet Profile fees are $20 for the first pet $15 for each additional pet, Pet Profiles are FREE for accommodation requests for assistance animals. The fee is subject to change and is paid directly to PetScreening.com. To complete your pet profile(s), visit our custom page at https://gppm.petscreening.com/.

Identification: Applicants must provide a social security number, and current government-issued identification, which includes a photo.

Prior Rental History: A minimum of three years of current rental history from current and previous landlords, references from unbiased/unrelated sources are required. If we are unable to verify your prior rental history, your application may be denied. Five years of eviction-free history is required except for general eviction judgments entered on claims that arose on or after April 1, 2020, and before March 1, 2022. Eviction actions that were dismissed or resulted in a judgment for the applicant will not be considered. Rental history reflecting any past due and unpaid balances to a landlord will result in denial of the application except for unpaid rent, including rent reflected in judgments or referrals of debt to a collection agency, that accrued on or after April 1, 2020, and before March 1, 2022. Two or more notices for non-payment of rent within one year will result in denial of the application. Rental history reflecting negative comments will result in denial of the application.

Sufficient Income/Resources: Your household income and/or financial resources must equal at least three times the monthly rent. Employment must be verified by presenting 30-days of recent paycheck stubs. Your employer will be contacted to verify employment and income. If you are self-employed, you must provide income tax documents from the two most recent tax years to verify your income as well as three recent bank statements. Applicants with verifiable housing assistance must meet income qualifications based on their portion of the rent. Bank account balances may be used as financial resource qualification with proper documentation and proper balance to rent ratio based on the term of the lease.

Credit History: A credit score of 600 or higher on a consumer credit report is required from each applicant. Negative or adverse debt or unpaid accounts in collections could result in denial of the application or may require an additional security deposit.

Criminal Background: Criminal convictions or pending charges which may result in an application denial include, but are not limited to: drug-related crimes, person crimes, sex offenses, any crimes involving financial fraud (including identity theft or forgery), or any other crime that would adversely impact the health, safety or right of peaceful enjoyment of the premises of the Residents or Owner/Agent but not including pending charges or crimes that are no longer illegal in the state of Oregon, or charges that are pending but for which the Applicant is presently participating in a diversion, conditional discharge or deferral of judgment program on the charges. Criminal history will be evaluated on a case-by-case basis, taking into consideration the nature and severity of the incidents that would lead to denial, the number and type of incidents, the time that has elapsed since the date the incidents occurred, and the age of the individual at the time the incidents occurred. Applicants are encouraged to provide supplemental information to explain, justify or negate the relevance of potentially negative screening outcomes.

Number of Occupants: In accordance with ORS 90.262, the Manager has adopted a maximum occupancy rule of no more than two people per bedroom.

Vehicles: If the vehicles possessed by the applicant exceed the amount allowed at the dwelling, the application may be denied.

Renter’s Insurance: Tenant(s) are required to provide proof of renter’s insurance with a minimum of $100,000.00 liability & Grants Pass Property Management, Inc listed as an interested party. There are exceptions based on income in accordance with ORS 90.222: If the household income of the tenant/s is equal to or less than 50% of the area median income, adjusted for family size as measured up to a five-person family, as determined by the State Housing based on information from the United States Department of Housing & Urban Development or if the tenant/s dwelling has been subsidized with public funds.

Explanations/Exceptions: All Applicants may submit a written explanation with their Application if there are extenuating circumstances which require additional consideration. If, after making a good faith effort, we are unable to verify information on your application, or if you fail to pass any of the screening criteria, the application process will be terminated. Exceptions may be made for Applicants with increased Deposits or qualified Co-Signers at the sole discretion of the Property Manager.

Co-Signers: Grants Pass Property Management, Inc does not allow co-signers, all applicants must meet our screening criteria on their own.

Deposit To Hold: If your application is approved, we will require you to sign a Deposit to Hold Agreement and pay a deposit to guarantee and hold the unit. A deposit to hold will hold the unit for up to seven (7) days from the date of approval or availability of the property. If for any reason you fail to execute a rental agreement, you will forfeit any deposit to hold, per ORS 90.297. If your Deposit to Hold Agreement and payment is not received within 24 hours after being approved, we reserve the right to market the property for rent and screen additional applicants. All deposits must be paid with certified funds.

  • ALL AGREEMENTS WILL HAVE AN INITIAL LEASE TERM OF 6+ MONTHS AND THEN CONVERT TO A MONTH-TO-MONTH AGREEMENT.
  • GROWING MARIJUANA IS NOT ALLOWED AT ANY OF OUR RENTAL PROPERTIES.


If your demeanor at any point during the application process is overly aggressive, confrontational, rude, or unprofessional we may deny your application.

Grants Pass Property Management, Inc does business in accordance with Fair Housing Law. We do not discriminate among Applicants based on membership in a protected class including, race, color, religion, sex, sexual orientation, national origin, disability, marital status, familial status, source of income, or any other protected class as defined in any federal, state or local law.

Revised 01/01/2022